Privacy Policy



The GDPR took effect from 25th May 2018 and replaced the Data Protection Act 1998.




Horton Village Hall requires all persons wanting to hire the hall to complete a Hire Agreement Booking Form and return it by email or post. This contains some or all of the following personal details in hard copy and/or electronic format:-

  • Name of hirer
  • Address
  • Landline telephone number
  • Mobile telephone number
  • Email


The information is held by the Village Hall Administrator and contact details are used solely to facilitate the planned hire.


Personal information will never be given to third parties without the express permission of the individual making the booking.


Hirer information is held indefinitely for reference purposes such as repeat hires. Hirer’s may request that some or all of their personal details be amended or deleted from the records held and this will be done as soon as it is practical.




The Village Hall is run by a Management Committee and a list of current committee members, who have given verbal permission, is issued by email to all members to facilitate communication. This list contains some or all of the following information:-

  • Landline telephone number
  • Mobile telephone number
  • Email


Data Protection Officer (DPO)


Although Horton Village Hall does not need to formally appoint a Data Protection Officer, a committee member has been nominated and is responsible for ensuring compliance with the requirements of the GDPR.


Information Commissioner’s Office (ICO)


Horton Village Hall has not registered with the ICO because it is not a Social Club and has no members. It carries a low risk of non-compliance with the GDPR. Any individual who believes that there has been a breach of data security can report this to the ICO.


Horton Village Hall Privacy Notice issued 7th November 2018.



This Privacy Statement will be reviewed and re-issued as and when required and not later than December 2019.